Recruiting outreach that respects the people you email.
Recruiters email two groups: hiring managers about roles you can fill, and candidates about roles they might want. Both are people, often in the EU or UK, so where you got their address and why you’re writing matter as much as the message.
Inboxed for recruiters is a good fit if
- You do business development with hiring managers
- You source candidates by email for specific roles
- You recruit in the EU or UK and need a record of lawful basis
The workflow in Inboxed
What you’d use, and how it fits together. Everything here is in the product today.
Lawful basis and source on every lead
Each lead keeps where it came from (an import, a form, the API) and its lawful basis: legitimate interest by default, or consent or contract when you have it.
Review before it sends
Add a manual step: Inboxed drafts the email, a recruiter reviews and edits it, then it sends. Set what happens if nobody gets to it in time (skip or send).
One person per company
When a hiring manager replies, stop the sequence for everyone else at that company, and skip anyone already in another campaign.
Role details as fields
Extra CSV columns become fields like {{role}} or {{location}} you can use in the email, so one campaign can cover several roles.
Job specs as tracked PDFs
Upload a job description and add {{document:Name}}: each person gets their own link and you see who opened it.
Erase on request
Erase this person removes them and keeps only a hash, so they’re never emailed again. Automatic deletion of old leads and messages can be switched on.
Set it up
- Connect your mailbox and let warmup run while you prepare lists.
- Import hiring managers and candidates as separate lists, with a source and lawful basis for each.
- Put the role in custom fields and write one sequence per audience.
- Make the first step manual so each email is reviewed before it sends.
- Turn on stop-company-on-reply for business development campaigns.
Example, not a customer story
Example: candidate outreach for one role
Our own illustrative outline. Say where you found the person in the first email.
- Day 01. The role, honestlyManual step. Where you found them (for example their public profile), the role in {{role}} with salary range and location if you can share it, and an easy no.
- Day 42. One detailSame thread: one thing about the team or the work that matches their background.
- Day 93. Last noteShort: you won’t email again about this role, and they can reply “stop” any time.
What it costs
Inboxed charges $1.00 per 1,000 emails that actually send, from a prepaid wallet. No plan, no seats. Building, launching, warmup and verification are free.
One recruiter
2 mailboxes × 25 emails a day each × 20 working days = 1,000 emails
1,000 ÷ 1,000 × $1.00 = $1.00 a month
$1.00/ month
A small desk
4 recruiters × 2 mailboxes each × 25 emails a day × 20 working days = 4,000 emails
4,000 ÷ 1,000 × $1.00 = $4.00 a month
$4.00/ month
These are worked examples with round numbers, not averages. They assume every email sends; unsent emails and leads that fail verification cost nothing. Mailboxes and domains are paid to your email provider and registrar, and any AI or data-provider keys you connect bill on your own accounts. The smallest top-up is $5.00 (5,000 emails); credit never expires and isn’t refundable. How pricing works.
Compliance notes
The rules that come up most for this kind of outreach, summarised from the sources linked. This isn’t legal advice.
EU and UK: record your lawful basis and tell people where you got their data
Cold B2B email to named people usually relies on legitimate interests (GDPR Article 6(1)(f)). When data didn’t come from the person, Article 14 asks you to tell them, at the latest in your first message, who you are and where the data came from. Article 21 lets anyone object to direct marketing at any time, and you must then stop. Every Inboxed lead stores its source and lawful basis (legitimate interest by default, or consent or contract), and Erase this person keeps only a hash so they’re never emailed again.
Read more: GDPR (EU), UK GDPR and PECR
Sources: GDPR Article 6 (lawfulness of processing); GDPR Article 14 (data not obtained from the person); GDPR Article 21 (right to object)
Candidates at personal addresses
The ICO’s B2B guidance covers corporate subscribers; personal addresses, and sole traders, are treated as individuals under PECR, where marketing email needs consent or the soft opt-in. Before emailing candidates at personal addresses about roles, check whether your message counts as direct marketing and how the rules apply to you.
Read more: UK GDPR and PECR
Sources: ICO, Business-to-business marketing
US recipients: CAN-SPAM has no B2B exception
The FTC’s guide says the law makes no exception for business-to-business email. Every commercial email needs accurate headers and subject lines, a valid physical postal address, and a working opt-out honoured within 10 business days. In Inboxed, set your company name and postal address once under sender details, keep the unsubscribe footer on, and every unsubscribe is added to your suppression list automatically.
Read more: CAN-SPAM (US)
Sources checked November 8, 2026. Laws and guidance change; check the source before you rely on it.
Templates to start from
- Ask before pitching
Asks whether a short pitch is welcome before sending one. Low pressure, good reply rates.
- Simple introduction
Three short emails: who you are, one useful detail, a polite close.
- Re-engage a past contact
For old leads or past customers: says what changed since you last spoke.
Integrations that fit
- Google Sheets
Append a row to a Google Sheet for every Inboxed reply, meeting or other event, using a Google service account.
- Airtable
Add a row to an Airtable table for every Inboxed reply, meeting, bounce or other event you pick.
- Todoist
Add a Todoist task due today when a lead replies or books a meeting, in your Inbox or a project.
- Slack
Get a Slack message when a lead replies with interest, plus optional alerts for meetings, bounces and campaign events, through an incoming webhook.
- Typeform
Add people who fill in a Typeform to an Inboxed lead list, verified and checked against your suppression list.
Questions
- Does Inboxed integrate with our ATS?
- Not directly yet. Many recruiters log interested replies to Google Sheets or Airtable, or post them to Slack, and the REST API and webhooks can feed an ATS.
- What if someone asks how we got their email?
- The lead’s source is stored with it, so you can answer. If they ask to be removed, Erase this person makes sure they’re never emailed again.
- Is this legal advice?
- No. These notes summarise the sources linked on this page. Check your own situation with a qualified adviser.
Warm up today. Launch when you’re ready. Pay only for emails that send.
No subscription, no card to start. Connect a mailbox and warmup begins in under a minute.