Candidate follow-up with more detail

Subject lines

• Our first designer role(used in the template)
• Our first designer role
• The design role at our startup

Follow-ups reply in the same thread, so they’re sent as “Re:” the first subject.

The sequence: 2 emails

1. Email 1 · day 1

   Our first designer role

   Hi {{first_name}}, We're a 12-person startup making software for veterinary clinics, and we're hiring our first product designer. Your portfolio work on booking flows is close to what we need. Would you be open to hearing more? {{sender_first_name}}

2. Email 2 · day 6 (5 days after the previous one, if there’s no reply)The email this template is about

   Re: Our first designer role

   Hi {{first_name}}, A bit more detail, in case it helps. The process is a 30-minute call, a portfolio walkthrough with our founder, and a paid half-day project. That's it. In the first month, you'd talk to clinic staff and redesign the appointment screen they use most. Interested? {{sender_first_name}}

{{first_name}} and similar are filled from each lead; after a “|” is the text used when the field is empty. Written for a startup hiring its first product designer.

When to use it

When the first role email got no reply and you can share more about the process and the day-to-day.

Why it works

• Candidates worry about long, unclear interview processes. Spelling it out answers that.
• Describing the first weeks makes the role concrete.
• It stays short and honest about the stage of the company.

How to adapt it

• Describe your real interview steps and how long they take.